MadTECH Computers
Managed I.C.T Services Queensland

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Step by step guides and product/software reviews for our clients are here:

Individual G-Suite Account Google Takeout

To ensure you have a reliable backup of your organisation data, you can download an individuals data from within that account. E.g Smith.Jones@testemail.com. Once logged onto that G-Suite account, you can visit:

https://takeout.google.com/

Once logged into takeout.google.com you can choose what data to download, including:

  • Android Device Configuration Service

  • Arts and Culture

  • Calendar

    Your calendar data in iCalendar format.

  • Chrome

    Bookmarks, history, and other settings from Chrome

  • Classic Sites

    The content and attachments of your sites created in Classic Sites

  • Classroom

    Your Classroom classes, posts, submissions, and rosters

  • Contacts

    Contacts and contact photos you added yourself, as well as contacts saved from your interactions in Google products like Gmail.

  • Crisis User Reports

    Information provided to help others during crises

  • Data Shared for Research

    Responses saved with your Google Account from your participation in Google research studies and projects.

  • Drive

    Files you own that have been stored in your My Drive and Computers.

  • Fit

    Your Google Fit data, including your workouts, sleep data, and daily metrics like steps and distance.

  • Google Account

    Data about registration and account activity.

  • Google Cloud Search

    Content metadata ingested as part of Google Cloud Search indexing flow, and user search activity data.

  • Google Help Communities

    Your ask and reply contributions to the Google Help Communities including text and images posted.

  • Google My Business

    All data related to your business.

  • Google Pay

    Your saved passes, activity using virtual account numbers, and transaction history from Google services, like Play and YouTube and peer to peer payments, in the Google Pay app.

  • Google Play Books

    The titles and authors of your purchased and uploaded books in Google Play Books, plus notes and bookmarks

  • Google Play Games Services

    Data, including achievements and scores, from games you play

  • Hangouts

    Your conversation history and attachments from Hangouts.

  • Mail

    Messages and attachments in your Gmail account in MBOX format. User settings from your Gmail account in JSON format.

To be able to read emails recovered in the MBOX format, you will require 3rd party software to extract the data:

You can use SysTools MBOX Viewer, a free tool to read emails in MBOX format with requiring email client software installation

  • Tasks

    Data for your open and completed tasks.

Once you have selected the types of data required (usually you may just choose:

  • Calendar

  • Chrome

  • Drive

  • Google Account

  • Hangouts

  • Keep

  • Mail

You then Choose next step.

You then choose file type, frequency, & destination. MTC Computers recommends Export every 2 months for 1 x year (if an active user), if not, then choose Export Once.

MTC Recommends File Type .ZIP, and File size 50 GB. This way you should get all of the data in a single archive file (or 2 if archive file size is larger than 50 GB)

You then click on Create export. It takes approximately 60 minutes per 30GB for Google to Create the archive. You will be notified via email to the account holders email address once the archive is ready for download.

Once downloads MTC recommends saving to external storage that is then kept off site securely. Normally a fireproof, waterproof bolted to the floor safe will suffice.

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