One of our clients required a solid and reliable video conferencing solution to be able to have virtual meetings with other branches in Japan and America. The brief was MTC were to install video cameras, in ceiling speakers, stereo amplifier, and ceiling mounted projector. The wireless network had to be configured to allow for seamless video and audio streaming.
Other requirements were there to be flush mounted plugs installed on the board room table for different video connections, audio connections, and power points. All cabling had to be hidden.
Our solution was:
- HD webcam and microphone mounted above the projector screen. Wires were hidden in the ceiling cavity, down to the opposite corner, down wall ducting, along floor ducting to underneath the boardroom table surface to a table mounted USB plug. This way different staff can setup their laptop and just plug it in and it connects to the webcam above the screen
- Four x flush mounted speakers with audio cable running behind ceiling tiles along ducting to underneath the boardroom table. A shelf was installed under the table to hold the amplifier in which all the speakers were plugged into. All connections soldered for better sound quality.
- Client provided projector mounted at ceiling. VGA and HDMI cables (15m) were run from the projector to plugs mounted in the boardroom table. Again the staff were able to plug in their laptops via HDMI or VGA (for redundancy) so their Skype Windows would be displayed on the wall for other meeting members present to see.
- An Access Point for better wireless strength was installed outside the boardroom so laptops would experience better network connectivity. The router was configured to priories video streaming traffic to help with a better Skype connection
- Solution was tested with several machines to ensure it worked properly, and staff were trained onsite to troubleshoot any basic errors so the conferencing works reliable.
- The solution helped our client appear professional to their peers with trouble free conferencing, it saved them money for less staff travelling overseas, and improved communication.